ALFASEEYAS STANDING RULES
NOVEMBER 2005
There will be an Initiation Fee of $10 that will be collected from new applicants in addition to the Annual Dues of $10. A new Initiation Fee and Annual Dues will be needed to reinstate a cancelled member.
AlfaSeeYa functions are open only to AlfaSeeYa Members
Members at AlfaSeeYa rallies and gatherings must attend in their Alfa coach.
There is a $10 charge if a reservation is cancelled. If the rally has incurred non-refundable costs, these will be deducted from the refund unless there is a waiting list. There are no refunds for cancellations less than seven days before the start of a rally.
If not in conflict with the rules of the rally, members may sell goods and services during chapter rallies and gatherings, but not during an FMCA Rally unless duly registered as a vendor with FMCA. Members offering such goods and services must first obtain rally site permission and will be fully responsible and liable for settling any disputes arising from their sales. The AlfaSeeYas Chapter officers and/or wagon masters shall not be liable in this regard.
There will be no posting of signs or verbiage of a derogatory nature in, on, or around a member’s coach during the course of an AlfaSeeYas rally or gathering. This will apply to all AlfaSeeYas events, including AlfaSeeYas Rallies, Pre-Rallies and FMCA Events where AlfaSeeYas are gathered together in a group in a coordinated manner.
By December 1st of each year before elections the nominating committee will seek nominees for each office who are members in good standing and will obtain written agreements to serve from each nominee selected. Provided that there is more than one nominee for any office, balloting will be conducted to conclude by March 15th.
All votes must be cast be email, or postmarked, by a date 45 calendar days from the date of the mailing of the SeeYa Connection newsletter publishing the ballot. All votes must be identified with a signature and coach number. One Vote Per Coach membership in good standing with dues paid current.
BUSINESS MEETINGS
The two required chapter business meetings, in accordance with FMCA By-Laws, Article XVI, (4), will be held in conjunction with or during the FMCA National Conventions. One being during the Summer and one being during the Winter. One of the meetings shall be an Annual Meeting at which an election is held. During the even years the election will be for the Nominating Committee and during the odd years the election will be for President, Vice President(s), Secretary, Treasurer, National Director and Alternate National Director. Any position vacancies may be elected during either meeting.
NOMINATING COMMITTEE SERVICE TERM
The nominating committee shall consist of no less than 3 and no more than 5 AlfaSeeYas chapter members in good standing. The election of the Nominating Committee shall be for a two year term and shall be held during a business meeting held in the even years. The nominating committee shall select within themselves a chairperson.
REIMBURSEMENT FOR ATTENDING NATIONAL MEETINGS
There shall be a reimbursement from chapter funds payable to one of the following: the National Director, Alternate National Director, or Elected Temporary Delegate certified to attend the National FMCA Governing Board meeting held annually. The reimbursement shall consist of:
A maximum allowance of $500.00 for fuel expenses for which receipt(s) must be furnished showing that the costs were incurred during one week (seven days) prior to either the FMCA convention or the chapter business meeting being held in conjunction with the meeting which ever is earlier. If a lesser dollar amount is shown, then only that lesser amount will be reimbursed. Receipts must clearly indicate that distance travel was being performed by showing both date of purchase and geographical location of purchase.
All receipts must be presented to the Treasurer for approval within 30 days of being incurred and reimbursement made within 30 days thereafter.
